Privacy Policy & Client Data Protection

Our commitment to solicitor-client privilege, European General Data Protection Regulation (GDPR), and institutional cybersecurity.

Regulatory Governance

1. Commitment to Solicitor-Client Confidentiality

At Ox Wealth Advisory LLP, confidentiality is the bedrock of our legal and fiduciary stewardship. All communications, case materials, asset disclosures, and strategic consultations received through this portal, direct counsel correspondence, or via our international desks are strictly privileged under applicable English, Dutch, and European legal professional privilege standards.

2. Data Collection and Legal Basis for Processing

Under the EU General Data Protection Regulation (Regulation (EU) 2016/679) and the UK Data Protection Act 2018, we process client and prospective client information under lawful bases including:

  • Execution of Retainers & Legal Mandates: Processing essential data required to conduct legal defense, asset structuring, and arbitral representation.
  • Compliance with Anti-Money Laundering (AML) Regulations: Fulfilling mandatory Know-Your-Customer (KYC) requirements, sanctioned person verifications, and regulatory filings.
  • Legitimate Professional Interests: Maintaining docket integrity, master registry tracking, and tamper-evident cryptographic security.

3. Document Verification & Cryptographic Hashes

To protect clients against impersonation and fraudulent legal instruments, Ox Wealth Advisory LLP logs official document serials and cryptographic verification hashes in our secured master registry.

When you enter a document reference into our verification portal, our system checks only the public reference identifier and returns the cryptographic status of the instrument without exposing confidential transactional records or sensitive personal data to unauthorized parties.

4. Information Security & Encryption Standards

Our web portal, master registry, and client case tracker employ industry-standard 256-bit SSL/TLS cryptographic transport encryption, encrypted database storage, and restricted staff privilege controls. Access to active case files is restricted strictly to designated counsel of record and authorized case managers.

5. Your Rights as a Data Subject

Subject to legal professional privilege and mandatory statutory record-retention requirements under legal practice acts, you have the right to request access to, rectification of, or erasure of your personal data. To exercise these rights, submit a written inquiry to our compliance department at:

Data Protection & Compliance Officer Ox Wealth Advisory LLP Herengracht 4, 1015 BZ Amsterdam, Netherlands info@theoxwealth.com